Responsibilities

• Spearhead LIMUN 2026 UC conference and clusters themes;

• Prepare an academic timeline alongside USG Chairing;

• Assist the USG Chairing in the Chair application process, such as interviews, committee allocations, etc;

• Coordinate committee topic selections;

• Revision of academic policies as necessary, such as the Rules of Procedure, Academic Misconduct, or Award Policy;

• Manage committee-specific and academic enquiries with USG Delegate Affairs;

• Work with the SG in formalising procedures for academic complaints and/or issues during the conference;

• Be the point of contact for any and all academic-related issues during and before the conference, e.g. use of prewritten material, or plagiarism;

• Manage the onboarding of Crisis Director and Assistant Crisis Director alongside USG Chairing;

• Lead delegate RoP training sessions, and any other related MUN training programmes/events, such as the LIMUN Tour;

• Oversee the prompt production and review of Study Guides with the assistance of USG Chairing.

Applicant Criteria

Essential: Past chairing experience in the UK MUN circuit; previous LIMUN experience; excellent knowledge of Rules of Procedure and LIMUN academic standards; time management and organisational skills; excellent academic research and writing; large-scale team management.

Peak Period

In September for Chairing Interviews and Recruitment, and in December/January for Study Guide review.

Applicants are required to submit a sample of their academic work, such as a university essay or previous background guide - this work must have been solely produced by the applicant. This can be up to 1,500 words.

Responsibilities

• Lead the Chair application and recruitment process - including processing applications, interviewing potential candidates and selecting Chairs - for LIMUN 2026;

• Prepare Chairing contracts and brief Chairs on Conference plans;

• Work closely with USG Academics for allocation of Committees for Chairs as well as selection of Committee topics;

• Assist USG Academics in the prompt production and review of study guides;

• Host Chair briefings building up to the conference to ensure Chairs are up to date on all relevant details;

• Support the Chairing team before and during the conference, and identify exemplary performance for various Conference and Foundation Chairing Awards;

• Field and respond to any issues the Chairing Staff may encounter with USG Academics;

• Organise a Staff Social on the final day of the conference, with the support of USG Logistics;

• Manage the onboarding of Crisis Director and Assistant Crisis Director alongside USG Academics, as well as being the point of contact for Crisis Staff;

• Facilitate, and codify, the role of Faculty Advisors at the conference.

Applicant Criteria

Essential: Prior Chairing experience within the United Kingdom MUN Circuit; past LIMUN Chairing experience; excellent diligence with applications and process tracking; large-scale team management and ability to respond to staff enquiries.

Desirable: Extracurricular human resources-related position; a thorough understanding of MUN Rules of Procedure.

Peak Period

In September for Chairing Interviews and Recruitment, and in December/January for Study Guide review.

Responsibilities

• Manage and maintain LIMUN’s online presence, including social media (i.e. Facebook, Instagram, LinkedIn);

• Manage any queries from our social media accounts alongside USG Delegate Affairs;

• Design a brand book that aligns with LIMUN communication guidelines, alongside brand slide deck and document templates for outreach, training or external use;

• Collaborate with USG Logistics to produce procurement designs based on the above package such as delegate pack items, certificates, signage and IDs;

• Manage the LIMUN University Conference webpages;

• Oversee the appointment of a Communications Officer, at their discretion;

• Collaborate with other Communications Staff in the Foundation to create promotional material for LIMUN-related affairs;

• Collaborate closely with USG Academics, USG Chairing, USG External Relations, and USG Personnel to produce internal and external deliverables for their briefings and events;

• Lead on production for a Delegate handbook and a pre-Conference handbook;

• Recruit photographers/videographers for the conference weekend.

Applicant Criteria

Essential: Be well-versed in both raster and vector graphic design softwares, such as Adobe Photoshop, Adobe InDesign, Canva Pro or equivalent; eagerness to learn any additional programmes should the role require it; ability to write in an engaging and professional manner for our social media presence.

Key Skills: Flexibility; time management; working with strict deadlines; strong attention to detail.

Desirable: Social media marketing experience; familiarity with press engagement in MUN conferences; high volume graphic design production.

Peak Period: In January and February for most content and procurement design.

Applicants are required to submit two examples of their work (social media post designs, graphic designs, logo designs, etc) in .PNG or vector format (.ai)

Responsibilities

• Respond to inquiries regarding the conference

• Create an application system and reviewing application process for Delegates with the assistance of USG Internal Affairs; 

• Liaise with Head Delegates to ensure issues are resolved for Delegations; 

• Produce and distribute U.K.-Entry visa letters as required for Delegates and Chairs;

• Liaise with, and manage the requirements to facilitate any under-age delegates at the Conference; 

• Coordinate with USG Finance on delegate and delegation payments; 

• Support USG Internal Affairs with the allocation of delegates following the application process. 

• Coordinate with USG Personnel and USG Internal Affairs for opening day registration. 

Applicant Criteria

Essential: Strong organisational skills; high competency in Microsoft Excel/Google Sheets; effective communication skills via email; diligence in swift responses. 

Desirable: Familiarity with LIMUN procedure and policy; previous Secretariat experiences at conferences, previous client-facing role experience. 

Peak Period: January and February for dealing with enquiries.

Responsibilities

• Secure keynote speakers for the Opening and Closing Ceremony and other Opening Day events;

• Build and maintain relationships with speakers and partners;

• Maximise sponsorship outreach and refine packages and offerings;

• Work with USG Communications to design a sponsorship deck and distribute it to prospective sponsors with the assistance of the SG and DSG;

• Develop partnerships with accommodation and food providers to be included in the Logistics Handbook for Delegates;

• Take the lead on LIMUN Foundation events such as the LIMUN Dialogue series, the Young Professionals Panel, the Climate Symposium, and other seminars/events, including the research and acquisition of speakers;

• Organise side events during the duration of the conference, such as the Diplomacy Panel, sponsor events, or careers/networking fairs;

• Lead the organisation of the LIMUN Tour, reaching out to UNAs / Model UN Societies, both those we have worked with prior and new, and sustain positive relations with them;

• Assist USG Personnel in the management of the LIMUN Ambassador and International LIMUN Tour Schemes;

• Collect data and carry out outreach for sponsorship renewals during the post-conference period.

Applicant Criteria

Essential: Experience in outreach, public relations or external affairs; diligence in swift responses; strong interpersonal skills; confident communication skills.

Key Skills: Time management and organisational skills; negotiation; networking.

Desirable: Connections in political/diplomatic circles.

Peak Period

In July/August for sponsorship seeking and in November for partnerships.

Responsibilities

• Collaborate with the SG and USG Logistics to create the conference budget;

• Oversee the authorisation of expenses with LIMUN Foundation staff through weekly bookkeeping and reporting, keeping a record of all invoices and quotations from vendors;

• Work with the SG, DSG and USG Academics on the LIMUN Scholarship Programme;

• Produce monthly financial statements/reports for LIMUN;

• Collect, reimburse and produce invoices as needed;

• Produce an end-of-year financial report;

• Ensure all delegate and delegations payments are received in a timely manner;

• Ensure timely payment of venues and procurement, coordinating with USG Logistics on the latter;

• Assist USG External Relations on sponsorship affairs, including packages and outreach;

• Regular financial updates to the Board of Trustees as requested.

Applicant Criteria

Essential: Proficiency in Excel; strong organisational skills; sense of accountability, interpersonal skills; diligent record keeping and attention to detail.

Desirable: Past financial-related experience (can be from extracurriculars); background/degree in a quantitative field; familiarity with financial reporting and basic accounting.

Peak Period

July/August for budgeting, January/February for reimbursement and procurement.

Responsibilities

• Create an allocation system for Delegates/Delegations who have successfully applied for the conference; 

• Respond to issues pertaining to Delegate allocations with the support of USG Delegate Affairs;

• Work closely with USG Academics on committee allocations for Delegates;

• Spearhead the allocation of conference Delegation awards with the support of USG Academics and USG Delegate Affairs; 

• Coordinate with USG Personnel and USG Delegate Affairs for opening day registration.

Applicant Criteria

Essential: Strong organisational and time management skills; high competency in Microsoft Excel/Google Sheets; effective communication skills via email; diligence in swift responses.

Desirable: Familiarity with LIMUN procedure and policy; previous Secretariat experiences at conferences, previous client-facing role experience.

Peak Period

In December/January for allocations.

Responsibilities

• Procure all conference materials necessary, such as pens, tote bags, trophies, awards and notebooks in a cost-effective and timely manner with the assistance of USG Communications and USG Finance;

• Locate and procure venues for all LIMUN-related events, including the Dialogue series, the ceremony venues, and the socials;

• Keep inventory of the LIMUN storage locker;

• Manage transportation of materials between LIMUN venues with USG Personnel;

• Ensure that committee and conference venues are suitable for debate and other requirements with USG Academics;

• Primarily responsible for creating a vision and organising LIMUN socials, including the Friday Club Night and LIMUN Ball;

• Track social sales with relevant attendee information;

• Assist USG Chairing in organising the Staff Social;

• Collaborate with USG Finance to ensure the above are done within monetary constraints.

Applicant Criteria

Essential: Interpersonal skills; teamwork skills; time management and organisational skills; professionalism in communicating with external vendors.

Desirable: Experience in event management/organisation; experience in procurement.

Peak Period

In November and December for venue securing and procurement

Responsibilities

• Lead on recruitment of LIMUN Support Staff - including applications, interviewing and selection;

• Lead on recruitment and appointment of the Conference Coordinator - including applications, interviewing and appointment;

• Lead on LIMUN Global Ambassador Programme to expand LIMUN’s global reach;

• Work closely with USG External Relations to lead on the International LIMUN Tour Scheme;

• Host Support Staff briefings building up to the conference to ensure all staff are up to date on all relevant logistical details, including specific roles, their times, and locations;

• Allocate Support Staff to handle conference-related tasks, such as packing weekend, opening day registration, badge printing, tote-bag packing, taking committee photos etc.;

• Manage Support Staff during the conference itself in collaboration with USG Logistics;

• Collaborate with USG Academics on Ambassador contracts;

• Produce and send out Support Staff contracts.

Applicant Criteria

Essential: Strong interpersonal skills; large-scale team management; problem-solving skills; high flexibility and openness to take on challenges.

Desirable: Familiarity with the European and non-European MUN circuits; experience on MUN Secretariat teams.

Peak Period

November for Staff Recruitment, January for trainings and rota organisation